Expense form - declarable expenses
The following expenses may be declared:
1. Cost of train travel, second class, cheapest fare. 2. Cost of bus, tram to/from train station (no taxi). 3. Parking fee, but only if the use of a car was unavoidable. 4. Cost of car travel at € 0,16 per kilometer, but only if travel by car was unavoidable. For Fulbright grant recipients, expenses can only be declared for travel to/from mandatory meetings and for travel to/from high school visits. In the last case, a short report must be submitted together with the expense form. Proof of expenses is required. This may be a pdf of a ticket, invoice or other physical proof. If that is impossible, e.g. because travel costs were paid with an anonymous OV chip card, then the exact location of departure and arrival must be included.
The following expenses will not be reimbursed:
1. Travel to/from airports as part of an international trip, in or outside The Netherlands.
2. Travel by taxi, unless there was an emergency situation; or this was the only way to avoid much higher costs (such as overnight accomodation). 3. Cost of insurance, bookings and reservations. 4. Cost of food and drink during travel. 5. If you have used a reduction card, then only the actual expenses will be reimbursed, and not a (portion of) the card.
If you took part in an information session as a volunteer and wish to receive your volunteer compensation, you are required to submit a report. Please submit your report as a Word or PDF-document.